Job Opportunity: Bookkeeping and Office Coordinator

Location: Vancouver, BC
Salary: $55,000–$58,000 a year
Type: Permanent, Full-time ( 37.5 hours per week)
Date Published: October 28, 2026

Job Purpose

What you'll do

Key Responsibilities:

Accounting Operations (60%)

• Maintain complete and accurate financial records in QuickBooks Online, including coding, posting, and supporting documentation.
• Record daily sales, receipts, and deposits.
• Reconcile revenue received through multiple platforms and maintain audit-ready documentation.
• Manage accounts payable, including vendor payments, reimbursements, and invoice issue resolution.
• Maintain petty cash records and appropriate controls.
• Oversee organizational credit card controls, including access, spending limits, monitoring, and bi-weekly payments.
• Ensure weekly bank deposits are completed accurately and on time.
• Perform variance checks, investigate discrepancies, and escalate financial risks or concerns to the Executive Director.
• Prepare cheques and coordinate timely payments to contractors, suppliers, and other vendors.
• Attend Finance meetings as required.
• Provide relevant financial information, observations, and recommendations to support decision-making.
• Support compliance with new financial requirements and assist with supplier or vendor transitions.
• Manage existing agreements, vendor contracts, and payment schedules.
• Support the operational and financial coordination of fairs and major events before, during, and after each event.
• Manage the POS machines and ensure proper communication with suppliers.
• Support the Executive Director with the annual budgeting process.
• Perform other related accounting duties as assigned or agreed upon with the Executive Director and the Accountant.

Office Administration (20%)

• Support program registrations, donations, and donation receipt administration.
• Provide administrative and operational support to Committees, programs, and events, including the Summer Fair and Winter Fair.
• Manage office supplies, postage, records, and general office organization.
• Provide reception coverage when required and ensure the office remains organized and presentable.
• Coordinate necessary resources for new employees, including documentation, system access, hardware, software licences, and warranties.
• Monitor and coordinate permit, licence, and lease renewals to ensure they are completed on time.
• Provide operational coverage when staff or volunteer availability is limited.
• Coordinate and support the planning and execution of Brock House Society’s 50th Anniversary in collaboration with the Committee.
• Recommend and support improvements to office systems and processes.
• Perform other related duties as assigned or agreed upon with the Executive Director.
  

Facilities Operations Support (20%)

• Provide facilities support for internal and external events, activities, and initiatives.
• Receive and document maintenance requests from facilities coordinators
• Maintain a record of completed repairs, warranties, service reports, and invoices.
• Provide technical support for programs as required
• Support room layouts and furniture arrangements for meetings, programs, and events

Who you are

Core Competencies:

• Technical Skills - Strong proficiency in QuickBooks Online and Authorize.Net, with a solid understanding of the full accounting cycle.
• Systems and Communication - Strong proficiency in Club Express, MS Office, and administrative systems. Able to communicate clearly and professionally with staff, volunteers, Board Members, members, vendors, and community partners.
• Analytical Thinking - Ability to review financial and operational information, identify discrepancies or risks, and provide practical recommendations.
• Organization and Attention to Detail - Strong organizational skills, accurate recordkeeping, effective documentation practices, and the ability to manage confidential information appropriately.
• Service Orientation - Demonstrated ability to support seniors, volunteers, staff, Board Members, and members of the public with professionalism, patience, and care.
• Independent and Collaborative Work - Able to work independently while contributing effectively within a small, community-focused team.

  Qualifications:

• Bachelor’s degree in Business, Accounting, Finance, or a related field.
• Minimum of three years of hands-on experience using accounting software, preferably QuickBooks Online.
• Strong proficiency in Microsoft Office.
• Comfortable working with website platforms, databases, and online administrative systems.
• Experience working in a nonprofit, community, membership-based, or senior-focused organization is considered an asset.
• Strong organizational, problem-solving, and communication skills.
• Self-motivated and able to manage multiple priorities with limited supervision.

  Physical Demands and Work Environment: 

• Primarily office-based, with extended periods of sitting and computer use.
• Occasional lifting and movement of office or event materials.
• Some evening or weekend availability may be required for major events, including the Summer Fair and Winter Fair.

  Additional Requirements

• Legally eligible to work in Canada.
• Flexibility in working hours when required to support events and operational needs.
• Commitment to Brock House Society’s mission, values, and respectful engagement with seniors, volunteers, staff, members, and the broader community.

 

Why Brock House Society? We offer a unique opportunity to work in a historic setting, providing high-quality programs and activities ranging from health & fitness to arts and social events. Our team is dedicated to fostering an inclusive and engaging environment for all members.

Perks and Benefits:

• Dental care
• Extended health care
• Flexible schedule
• On-site parking
• Paid time off

Ready to apply? Send your resume here: BHS Job Ad Link - https://ca.indeed.com/job/bookkeeping-and-office-coordinator-39d04da6dd306dba

We are an equal opportunity employer committed to diversity and inclusion. Join us in making a significant impact on the lives of Vancouver's older adult community.